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Military Leave of Absence


Rensselaer Polytechnic Institute’s Military Leave of Absence Policy:

  • Guarantees re-employment rights
  • Provides make-up pay for the difference between military pay and regular Rensselaer pay for up to eight weeks
  • Allows for continuation of health insurance benefits, and
  • Ensures that you accrue service during the period of your absence.

Required by State and/or Federal Law

A military leave of absence will be granted to a Rensselaer employee in any position (other than a temporary position) who receives orders to report for active duty, initial active duty for training, or other required service in any branch of the United States Armed Forces (e.g., the Army, the Navy, the Marine Corps, the Air Force, the Coast Guard and their Reserve components, including the National Guard), or the Public Health Service.

Make-Up Pay

An employee in a military reserve unit who is called to serve in the armed forces or for training will receive make-up pay for the difference between the pay received for the tour of duty and the employee’s regular Rensselaer daily earnings up to a maximum of four weeks while on training duty and up to a maximum of eight weeks while on active duty.

Make-up pay will be provided only when the tour of duty pay is less than regular Rensselaer daily earnings.

Retirement Contributions

It is not possible to contribute to a Rensselaer Retirement Plan during a leave without pay. However, employees can make catch up contributions upon return from leave.

Benefit Plan Coverage Continuation

The benefit plan coverage continuation is determined based on provisions of each plan for up to one year provided appropriate contributions are made. If the leave is:

  • Less than 30 days: Employee benefit contributions will be deducted from the first check upon return to work.
  • Greater than 30 days: Employee must pay their normal employee portion of contributions to Rensselaer by the first of each month.

Benefits will continue provided the employee’s contributions are received on a monthly basis.

Service Time Accrual

The employee will accrue service during the time spent in military service provided the employee returns to work after discharge within the period specified by federal law.

Returning from Military Leave (Excluding Inactive Duty for Training)

The employee must notify Human Resources of the intent to return to work by applying for reemployment within the period specified by federal law. An employee who returns from active duty is entitled to all general and seniority based pay raises that would have been received except for the military service.

As a general rule, federal law provides that employees leaving active duty must apply for reemployment within 90 days of being released from active duty. Reservists and members of the National Guard returning from an initial period of active duty for training of not less than 12 consecutive weeks must generally apply for reemployment within 31 days of their release.

Returning to Work

A return to work date will be given to eligible and qualified returning employees by Human Resources. Employees who do not return to work at the appointed date may forfeit their rights to reemployment.

Assistance Available

The Soldiers’ and Sailors’ Civil Relief Act provides assistance with mortgages and other debt for reservists and national guard members. Benefits of the Act include:

  • 6% cap on mortgage rate while on active duty
  • Limit on the amount of interest that may be collected on all debts to 6% during the period of military service
  • Permits a delay in civil proceedings if military responsibilities preclude attendance in court
  • Protects dependents from being evicted while on military duty

These benefits are not automatic and must meet certain requirements, including a request for such relief from the creditor, court or landlord.

The Enlisted Association of the National Guard of the United States (EANGUS) provides financial assistance for enlisted National Guard members who have been mobilized.

3133 Mt. Vernon Ave.
Alexandria, VA 22305
Phone: (703) 519-3846
Fax: (703)519-3849

New York State - EANYNG
CPL Stephanie VanPelt
330A Old Niskayuna Road
Latham, NY 12110-2225
Phone: (518) 225-0545

The Reserve Officers Association (ROA) provides information regarding the rights and benefits for reserve officers and their families.

ROA Headquarters
One Constitution Avenue, NE
Washington, DC 20002-5655
(800) 809-9448

Last modified: April 3, 2007
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