• Your portfolio leader will work with campus leaders to secure approval to recruit

• Key terms:
  • Manager or business staff use the Banner position number to create a Position Description (PD) in the online applicant tracking system (PageUp) 

• Use approved PD to create an online requisition.

• The recruiter prepares and posts the requisition. This includes:
  • Pay transparency discussion.
  • Kickoff meeting with manager.
  • Source candidates and place advertising.
• HR conducts phone screens as directed by hiring manager.
• Department conducts interview(s)
  • Hiring manager selects candidates, then schedules and conducts interview(s).
  • Interview evaluations and selection rationale must be documented in PageUp. All non-selected candidates must be properly dispositioned.

Hiring manager secures portfolio leader approval of the finalist(s).

• HR conducts background and reference checks
  • Hiring manager notifies HR to begin background checks and references when finalist(s) are identified, but before final decision is made.
• The hiring manager makes the final decision together with their portfolio leader.

• Department initates the Offer Card in PageUp.
• HR extends the offer and the candidate accepts the offer online.
• HR conducts a compensation review to confirm salary alignment & internal equity prior to extending the offer.

• Hiring manager ensures all candidates are dispositioned to HR Turndown in PageUp.
• Recruiter ensures all candidates are dispositioned and formally turned down in PageUp.
  • HR closes the requisition and issues notifications to non-selected candidates.
  • Recruitment documentation is retained per institutional guidelines.

• The new hire accesses the onboarding portal and completes tasks assigned by the due date. HR monitors the completion of pre-boarding tasks.
• When complete, HR releases RCS/RIN.
• HR releases the offer card to payroll for processing.
• Hiring manager is responsible for first-day readiness, including workspace, equipment access, and onboarding plan.
• New hire attends orientation and enrolls in benefits.
• Hiring manager accesses the onboarding portal to complete the 90-day evaluation.