Rensselaer provides employees with 10 paid holidays per fiscal year, which runs from July 1 to June 30. In general, Rensselaer observes the holidays listed below:
|
New Year’s Day |
Labor Day |
|
Martin Luther King Jr. Day |
Thanksgiving Day |
|
President’s Day |
Day After Thanksgiving Day |
|
Memorial Day |
Christmas Day |
|
Independence Day |
Rensselaer may designate the one remaining holiday |
Paid Holidays
The Institute will be closed during the Holiday Winter Break from Saturday, December 21, 2019, through Wednesday, January 1, 2020. Staff will use five accrued PTO days during this 12-day campus closing.
The Holiday Schedule and Holiday Winter Break Paid Time Off (PTO) days for the 2019/2020 fiscal year are as follows:
| HOLIDAY/WINTER BREAK | OBSERVATION DATE | DAY OF WEEK |
|---|---|---|
| Independence Day | July 4, 2019 | Thursday |
| Labor Day | September 2, 2019 | Monday |
| Thanksgiving Day | November 28, 2019 | Thursday |
| Day after Thanksgiving Day | November 29, 2019 | Friday |
| Holiday Winter Break PTO Day | December 23, 2019 | Monday |
| Christmas Eve Holiday | December 24, 2019 | Tuesday |
| Christmas Holiday | December 25, 2019 | Wednesday |
| Holiday Winter Break PTO Day | December 26, 2019 | Thursday |
| Holiday Winter Break PTO Day | December 27, 2019 | Friday |
| Holiday Winter Break PTO Day | December 30, 2019 | Monday |
| Holiday Winter Break PTO Day | December 31, 2019 | Tuesday |
| New Year's Holiday | January 1, 2020 | Wednesday |
| Martin Luther King Jr. Day | January 20, 2020 | Monday |
| President's Day | February 17, 2020 | Monday |
| Memorial Day | May 25, 2020 | Monday |
Holiday Eligibility
- Employees are eligible for designated holiday pay beginning on their date of employment.
- To be eligible for holiday pay, an employee must work on the last regularly scheduled workday preceding the holiday and the first regularly scheduled workday following the holiday, or on the holiday itself.
- All employees working at least 20 hours per week are eligible for holiday pay.
- When an employee is absent from the last scheduled shift before or after the holiday, or is scheduled to work on the holiday and does not do so, payment for the holiday will be made if the reason for the absence is personal illness, surgery (medical certification of the illness may be required), the employee is on vacation and the holiday falls during the vacation, the employee is on military reserve duty (not to exceed eight weeks), the employee is on jury duty, or if a member of the employee’s immediate family has died.
Paid Time Off (PTO) Accrual Rates
| Years of Service (Staff) | Annual PTO Accrual Rates | Per Pay Accrual Non-Exempt 26 pay per year | Per Pay Accrual Exempt 24 pay per year |
|---|---|---|---|
|
First year |
144 hours/18 days |
N/A |
N/A |
|
Second through third year |
168 hours/21 days |
6.46 |
7.0 |
|
Fourth through sixth year |
200 hours/25 days |
7.69 |
8.33 |
|
Seventh through tenth year |
232 hours/29 days |
8.92 |
9.67 |
|
Over ten years |
248 hours/31 days |
9.54 |
10.33 |
- All new hires will have their first year of PTO accrual deposited into their PTO bank.
- Unused PTO above 200 hours will be transferred into a Reserve Time Off (RTO) bank at the end of each fiscal year. There will be no maximum on the size of the RTO bank.
- Employees may use any available RTO to supplement their Short-Term Disability beginning on the sixth consecutive business day of absence due to illness or injury. Rensselaer will supplement four hours per day with Short Term Disability. Such absences must be documented and certified, in writing, by the employee’s attending physician.
- Rensselaer employees who are classified as an executive officer or administrative officer earn 9.67 hours PTO time per pay period, up to a maximum of 232 hours (29 days) a year.
- Employees must use all PTO before the end of their employment and prior to their last day worked at Rensselaer. PTO and RTO is never paid out upon separation or retirement.
- All scheduled PTO must be pre-approved in writing by the employee’s supervisor.
- Eligible employees will be allowed a maximum of five days bereavement leave, with pay, in the event of the loss of an immediate family member.
- Rensselaer employees cannot use paid leave during the first 90 days of their employment, except during the official Institute Holiday Winter Break.
