Paid Time Off & Holidays

Rensselaer provides employees with 10 paid holidays per fiscal year, which runs from July 1 to June 30. In general, Rensselaer observes the holidays listed below:

New Year’s Day

Labor Day

Martin Luther King Jr. Day

Thanksgiving Day

President’s Day

Day After Thanksgiving Day

Memorial Day

Christmas Day

Independence Day

Rensselaer may designate the one remaining holiday 

Paid Holidays

The Institute will be closed during the Holiday Winter Break from Friday, December 23, 2022 through Monday, January 2, 2023. Staff will use 4 accrued PTO days during this 11 day campus closing.

The Holiday Schedule and Holiday Winter Break Paid Time Off (PTO) days for the 2023 fiscal year are as follows: 

Independence Day July 4, 2022 Monday
Labor Day September 5, 2022 Monday
Thanksgiving Day November 24, 2022 Thursday
Day after Thanksgiving Day November 25, 2022 Friday
Christmas Eve December 23, 2022 Friday
Christmas Holiday December 26, 2022 Monday
Holiday Winter Break PTO Day December 27, 2022 Tuesday
Holiday Winter Break PTO Day December 28, 2022 Wednesday
Holiday Winter Break PTO Day December 29, 2022 Thursday
Holiday Winter Break PTO Day December 30, 2022 Friday
New Year's Day Holiday January 2, 2023 Monday
Martin Luther King Jr. Day January 16, 2023 Monday
President's Day February 20, 2023 Monday
Memorial Day May 29, 2023 Monday


Holiday Eligibility

  • Employees are eligible for designated holiday pay beginning on their date of employment.
  • To be eligible for holiday pay, an employee must work on the last regularly scheduled workday preceding the holiday and the first regularly scheduled workday following the holiday, or on the holiday itself.
  • All employees working at least 20 hours per week are eligible for holiday pay.
  • When an employee is absent from the last scheduled shift before or after the holiday, or is scheduled to work on the holiday and does not do so, payment for the holiday will be made if the reason for the absence is personal illness, surgery (medical certification of the illness may be required), the employee is on vacation and the holiday falls during the vacation, the employee is on military reserve duty (not to exceed eight weeks), the employee is on jury duty, or if a member of the employee’s immediate family has died.
  • All new hires will have their first eleven months of PTO accrual deposited into their PTO bank on their date of hire.
  • Unused PTO above 200 hours will be transferred into a Reserve Time Off (RTO) bank at the end of each fiscal year. There will be no maximum on the size of the RTO bank.
  • Employees may use any available RTO to supplement their Short-Term Disability beginning on the sixth consecutive business day of absence due to illness or injury. Rensselaer will supplement four hours per day with Short Term Disability. Such absences must be documented and certified, in writing, by the employee’s attending physician.
  • Rensselaer employees who are classified as an executive officer or administrative officer earn 9.67 hours PTO time per pay period, up to a maximum of 232 hours (29 days) a year.
  • Employees may be eligible for a payout of accrued and unused Paid Time Off (PTO) in accordance with the provisions of Human Resources Policy 1300.1, PTO Program, which includes giving appropriate notice as outlined in the Human Resources Policy 500.1. Additionally, you must be present at work from the date you provide notice until the official date of separation. Also, a payout of accrued and unused PTO is only available to regular, full time employees; employees in Fixed Term positions are not eligible.
  • RTO is never paid out upon separation or retirement.
  • All scheduled PTO must be pre-approved in writing by the employee’s supervisor.
  • Eligible employees will be allowed a maximum of five days bereavement leave, with pay, in the event of the loss of an immediate family member.

View our full Paid Time Off Policy (PDF)

Paid Time Off (PTO) Accrual Rates

Years of Service (Staff) Annual PTO Accrual Rates Per Pay Accrual Non-Exempt 26 pay per year Per Pay Accrual Exempt 24 pay per year

First year

144 hours/18 days



Second through third year

168 hours/21 days



Fourth through sixth year

200 hours/25 days



Seventh through tenth year

232 hours/29 days



Over ten years

248 hours/31 days



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