Paid Time Off & Holidays

Rensselaer provides employees with 10 paid holidays per fiscal year, which runs from July 1 to June 30. In general, Rensselaer observes the holidays listed below:

New Year’s Day

Labor Day

Martin Luther King Jr. Day

Thanksgiving Day

President’s Day

Day After Thanksgiving Day

Memorial Day

Christmas Day

Independence Day

Rensselaer may designate the one remaining holiday

Paid Holidays

The Institute will be closed during the Holiday Winter Break from Saturday, December 21, 2019, through Wednesday, January 1, 2020. Staff will use five accrued PTO days during this 12-day campus closing. 

The Holiday Schedule and Holiday Winter Break Paid Time Off (PTO) days for the 2019/2020 fiscal year are as follows: 

HOLIDAY/WINTER BREAK OBSERVATION DATE DAY OF WEEK
Independence Day July 4, 2019 Thursday
Labor Day September 2, 2019 Monday
Thanksgiving Day November 28, 2019 Thursday
Day after Thanksgiving Day November 29, 2019 Friday
Holiday Winter Break PTO Day December 23, 2019 Monday
Christmas Eve Holiday December 24, 2019 Tuesday
Christmas Holiday December 25, 2019 Wednesday
Holiday Winter Break PTO Day December 26, 2019 Thursday
Holiday Winter Break PTO Day December 27, 2019 Friday
Holiday Winter Break PTO Day December 30, 2019 Monday
Holiday Winter Break PTO Day December 31, 2019 Tuesday
New Year's Holiday January 1, 2020 Wednesday
Martin Luther King Jr. Day January 20, 2020 Monday
President's Day February 17, 2020 Monday
Memorial Day May 25, 2020 Monday

Holiday Eligibility

  • Employees are eligible for designated holiday pay beginning on their date of employment.
  • To be eligible for holiday pay, an employee must work on the last regularly scheduled workday preceding the holiday and the first regularly scheduled workday following the holiday, or on the holiday itself.
  • All employees working at least 20 hours per week are eligible for holiday pay.
  • When an employee is absent from the last scheduled shift before or after the holiday, or is scheduled to work on the holiday and does not do so, payment for the holiday will be made if the reason for the absence is personal illness, surgery (medical certification of the illness may be required), the employee is on vacation and the holiday falls during the vacation, the employee is on military reserve duty (not to exceed eight weeks), the employee is on jury duty, or if a member of the employee’s immediate family has died.

Paid Time Off (PTO) Accrual Rates

Years of Service (Staff) Annual PTO Accrual Rates Per Pay Accrual Non-Exempt 26 pay per year Per Pay Accrual Exempt 24 pay per year

First year

144 hours/18 days

N/A

N/A

Second through third year

168 hours/21 days

6.46

7.0

Fourth through sixth year

200 hours/25 days

7.69

8.33

Seventh through tenth year

232 hours/29 days

8.92

9.67

Over ten years

248 hours/31 days

9.54

10.33

  • All new hires will have their first year of PTO accrual deposited into their PTO bank.
  • Unused PTO above 200 hours will be transferred into a Reserve Time Off (RTO) bank at the end of each fiscal year. There will be no maximum on the size of the RTO bank.
  • Employees may use any available RTO to supplement their Short-Term Disability beginning on the sixth consecutive business day of absence due to illness or injury. Rensselaer will supplement four hours per day with Short Term Disability. Such absences must be documented and certified, in writing, by the employee’s attending physician.
  • Rensselaer employees who are classified as an executive officer or administrative officer earn 9.67 hours PTO time per pay period, up to a maximum of 232 hours (29 days) a year.
  • Employees must use all PTO before the end of their employment and prior to their last day worked at Rensselaer. PTO and RTO is never paid out upon separation or retirement.
  • All scheduled PTO must be pre-approved in writing by the employee’s supervisor.
  • Eligible employees will be allowed a maximum of five days bereavement leave, with pay, in the event of the loss of an immediate family member.
  • Rensselaer employees cannot use paid leave during the first 90 days of their employment, except during the official Institute Holiday Winter Break.

View our full Paid Time Off Policy (PDF)

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